Pricing · what it costs
Priced on the value,
not the hours
We scope it, build it and run it for you. Setups start at $750 and cover AI agents, receptionists, workflows and Python automation, with a flat monthly fee per automation. The price is agreed before work starts.
No lock-in · month-to-month · We reply within one business day.
Price list
Service by service
| Service | Timeline | Setup | Monthly | Year-one total |
|---|---|---|---|---|
| AI Agents & Chatbots | 2–4 weeks | $1,000 | $250/mo | $4,000 |
| AI Receptionist | 2–4 weeks | $1,500 | $400/mo | $6,300 |
| Workflow Automation | 1–3 weeks | $750–$1,500 | $200–$600 | $3,150–$8,700 |
| Python Automation | 1–3 weeks | $800–$2,500 | $150–$300 | $2,600–$6,100 |
Setup covers scoping, build, testing and a recorded handover. Monthly covers hosting, monitoring, fixes and business-driven changes. Year-one total = setup + 12 months. Third-party usage is itemised at cost.
Estimator
Estimate your first year
Indicative only — your fixed quote is agreed before work starts.
Open source first
If open source already solves it, we tell you — free
Do it yourself
We recommend tools, write the blueprint and flag the pitfalls — no charge and no follow-up sequence.
We build and run it
Fixed-scope setup, then a flat monthly fee covering hosting, monitoring and fixes. Month-to-month, no lock-in.
Our guarantees
The terms we never trade away
- Fixed-scope pricing agreed before we start
- You own every workflow, prompt and credential
- Documentation and a recorded walkthrough
- Monitoring, retries and error alerting
- Month-to-month — cancel the monthly service any time
- ROI reporting against the number we agreed
- Buy-out route — own it outright, with 30 days free support
- Free open-source verdict — if OSS already covers it, we tell you
Buy-out option
Own it outright — 30 days free maintenance included
Take the code, prompts, credentials and recorded walkthrough. Your team gets 30 days of free maintenance while it learns to run everything.
Everything transfers
Workflows and pipelines live in your accounts; custom source code lives in your repository.
Recorded walkthrough
Documentation and a recorded handover so your team can run, debug and extend everything.
30 days free support
We maintain it at no charge while your team gets comfortable, on the same fixed-price build.
FAQ
Pricing and commercial questions
How quickly will I see something working?
We start with one workflow at a fixed price, usually live within 10 working days. We measure before and after before you make a larger commitment.
Do you replace our existing tools?
Almost never. We automate around HubSpot, NetSuite, Slack and spreadsheets, and only flag genuine bottlenecks with numbers.
What if the automation breaks at 3am?
Every build includes retries, dead-letter handling and alerting. The managed monthly includes an on-call rotation.
Who owns the workflows and the code?
You do. We work in your accounts with your credentials. Buy-out clients also receive 30 days of free maintenance.
How do you handle our data and security?
We work inside your infrastructure where possible, use least-privilege credentials, sign NDAs and DPAs, and support private deployment and security reviews.
Do you use AI where it is not needed?
No. Roughly half of what we ship is deterministic. AI is used where unstructured input defeats rules.
What if open source already does this for us?
We tell you, send the blueprint and flag the pitfalls for free.
Can we buy out the monthly and own it outright?
Yes. Every service offers a full handover with 30 days of free maintenance and the same fixed-price build.
What does the monthly actually cover once we are live?
Monitoring, fixes, on-call support and business-driven changes such as re-mapping a chatbot after a redesign or updating receptionist hours.
Something else? Email info@vystence.com — we reply within one business day.
Free automation audit
Find out what your manual work is actually costing you
A free 30-minute audit maps your processes, ranks them by payback and names the first automation worth building.
No obligation · No sales deck · We reply within one business day.